Know your system
Common commercial systems include TPO, PVC, EPDM, modified bitumen, built-up and metal. Each has strengths and care needs.
Ask for the system type, age and installation records.
Knowing the system guides repair decisions.
Gather drawings, product data and past reports for each roof before requesting proposals. Contractors can give more accurate scopes when they know what is up there.
Inspections and maintenance
Inspect roofs in spring and fall and after storms. Clear drains, check seams and flashings and keep records.
Small repairs prevent large leaks.
A maintenance program extends life.
Walk the roof with your contractor if you can. Seeing ponding, patches and equipment layout together helps you understand recommendations.
Repair, restore or replace
Repair suits limited damage. Coatings can restore sound roofs. Replacement is needed when insulation is wet and seams are failing widely.
Moisture surveys help decide.
Get a clear written scope.
Ask for a moisture survey before deciding on coatings or recover systems. Wet insulation changes the answer.
Planning around operations
Phase work, protect entrances and plan for noise. Coordinate with tenants and customers.
Safety plans protect the public and crews.
Clear communication avoids complaints.
Plan around operations. Talk about deliveries, noise, parking and access, and ask for a simple notice you can share with tenants.
Documentation
Keep drawings, product data, inspection reports and photos. They help with maintenance and future decisions.
Ask for a closeout package.
Records matter when buildings change hands.
Keep a binder or digital folder for every roof with inspection reports, repair notes, photos and coverage paperwork from manufacturers.
Budgeting
Plan ahead for roof replacement and maintenance. Condition ratings help prioritize multiple buildings.
Phasing can spread cost.
Our property manager programs help.
If you manage several buildings, ask for condition ratings and a multi-year plan. Predictable budgets are easier to defend than emergencies.
Know your roof system, inspect it twice a year and plan for replacement before leaks force the issue.
